A privacy policy for a gaming community like ProtoSMP needs to be transparent about what you collect, why you collect it, and how you manage the data to stay compliant with modern standards (like GDPR or general data privacy expectations).

Here is a refined, robust Privacy Policy tailored to your server operations.

Privacy Policy for ProtoSMP

1. Data Collection & Purpose We collect specific information to ensure the security, functionality, and integrity of the ProtoSMP server and its associated website.

• Registration Data: When you create an account, we collect information such as your username and email address. This is used solely to manage your account access and communicate essential server updates.

• Technical Data: We log IP addresses and Minecraft UUIDs. This data is essential for our security infrastructure, including spam prevention, detection of ban-evasion (alternative accounts), and general moderation duties.

• Voluntary Data: Any additional information you provide (such as Discord profile links, forum posts, or support tickets) is stored to facilitate your participation in the community.

2. Cookies & Tracking We use cookies to enhance your browsing experience. By closing our cookie notice or registering an account, you consent to our use of cookies.

• Functionality: Cookies are used to store your preferences, such as recently viewed content or theme settings.

• Session Management: A unique, encrypted, and non-identifiable hash is stored when you select "Remember Me" to allow for secure, automated login.

• Third-Party Analytics: If you use integrated services (such as Patreon or Discord), those platforms may set their own cookies in accordance with their respective privacy policies.

3. Data Retention & Deletion

• Retention: We retain data only for as long as it is necessary to maintain the security and functionality of the server.

• Account Deletion: You have the right to request the deletion of your account. Upon a verified request, we will purge your associated data from our systems, including forum posts and account profiles, unless retention is required for legal or security purposes (e.g., maintaining a record of a permanent ban to prevent re-entry).

4. Data Sharing & Security

• No Sale of Data: We do not sell, rent, or trade your personal information to third parties.

• Security: We take reasonable measures to protect your data using industry-standard security protocols. However, no digital system is 100% secure, and you provide information at your own risk.

• Third-Party Services: We may use third-party tools for infrastructure (e.g., hosting providers, authentication services). These services have their own privacy policies that apply to their interaction with your data.

5. Updates to this Policy We reserve the right to update this Privacy Policy at any time. Significant changes will be announced on our website or Discord server, but it is your responsibility to review this page periodically.